There are several tools that are able to sync calendars at two different MS Outlook instances. Quite handy when one is working in a team with other people and need to view other people’s calendar items.
But that also brings up privacy issues. If you also put your own (private) data into your company calendar (almost unavoidable if you sync with your cell phone) you won’t want to have that somebody is able to see them. What’s more, if several other people use the calendar the sum of all can become hard to grasp. For exmaple, if there’s one date “Go to important meeting” in the calendar – who entered it?
This is the reason why you need some features whenever you’re synchronizing a team calendar and a tool to support them. The privacy issue could be solved quite easily by keeping out items flagged as “private” in MS Outlook. But that can cause problems. Your secretary can’t know which times in your calendar are already blocked by non-business date.
This is the reason why you need the tool to have a more intelligent handling of the problem. Just like Easy2Sync for Outlook.(Synchronize outlook calendar) It can recognize private calendar dates and modify them. Depending on your preferences it can completely replace the existing name with a new one (like “private”) or just prepend a text to the name. The latter is great for highlighting the ownership of items that aren’t private in the calendars by adding the owner’s initials to the name.
That brings us to another item (which you can solve with Easy2Sync for Outlook, too, btw). So far we just talked about a synchronization which normally is a 1:1 relationship of two MS Outlook directories. But maybe that is not really what you wanted. You’d rather keep your private calendar clean of the items of other people and have your own items appended to a team calendar which contains all dates. And not just added once – you probably want your changes to get copied to the team calendar, too. This is the reason why the tool should support another transfer mode instead of synchronizing. Easy2Sync f. Outlook names this sync merge task type.
We finally reached the end of this introduction about master calendars. Here’s a short list of what’s possible and what’s to keep in mind with team calendars:
– Filtering private dates
– Editing calendar items names or just appending names/initials
– Merging multiple calendars into one w/o modifying the original calendars
Have fun with your team calendar
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