How To Improve Your Writing Productivity

In this article, I will share several techniques to improve your writing productivity. Whether it is for a business report, work or study; writing a sales copy, emails or letters, the ability to write productively and efficiently is an important skill. Implement these techniques today and see your writing productivity skyrocket.
Think of the purpose of your writing. What are you trying to achieve? Is it an email to keep in touch, or to persuade people to take a specific action? Are you trying to tell a story and share your experience, or are you trying to get feedback from others regarding a proposal?
Different purposes of writing will require different aspects, formats as well as tone of language. These will need to be adapted to suit the objective you are writing for. But the initial part is writing content, and this is where we need to improve productivity and output to be successful.
To target a particular audience, it would be helpful to picture what sort of people you would like your writing to reach. Know what they want, and give it to them. Do not make your recommendations generic. Superficial information is worthless, make it worth their while to read what you write.
Have a thought about what would be helpful for them. Be to the point instead of making them wait too long. Let them know what to expect. I usually give them a heads up on what will be covered so that they are pre-warned and can prepare themselves mentally to receive this content.
When you write, I presume that you would already have collated the information you want to put in. The organisation of data into a readable report seems to be a significant barrier. After you have done your research, put it in a logical sequence of thoughts to step them through the details. Order is important.
I find it useful to think in terms of questions. Brainstorm these possible queries your readers will have on the topic. Attempt to answer them, and elaborate on these using the research you have done to specifically end any doubt they have on your answers. Reflect on what details they will need based on their current level of understanding.
Tailor the talk to their expertise. Do not get bogged down into technicalities when they find the topic difficult. Break it down, and find out what extent of details they would like beforehand.
Chunk your writing into doable amounts. If you have to write a thesis consisting of about fifty thousand words, break it up into sections, and work on each section at a time. If you have to write a lot of smaller articles, do them in bursts. Always take a break after a set time. I find it helpful to pause after an hour. A tired brain is not productive.
Figure out when you are able to get your ideas to flow. I know a friend who is able to put out lots of words and write productively in the evening while enjoying a glass of wine. Others find it helpful to have caffeine or music playing in the background. Notice what works for you and keep using such atmospheres to write in.
Last but not least, you should preferably enjoy the topic you are discussing. When you are passionate about an area of interest, you find you can talk hours on end without stopping. Search for this passion and get the ideas out of your head onto paper. It just comes out like water flowing in a stream.
Do not hold back when you are in the writing mode. Keep at it without distractions. Productivity comes in bursts, use these times to get the most onto paper. Practice, and you will become better at writing productively.