Education

How To Write A Kick-A** Query Letter

You can find guidelines for writing query letters in many different places: online at sites like Charlotte Dillon’s, in resource books like Writer’s Market, or at your local writer’s group or conference.
However, I thought it might be helpful for me to post the query letter I used when I was seeking representation for One Night in Boston. Of the 42 agents/editors I sent it to, 36 requested either a partial or a full manuscript as a follow-up, which is a pretty good return. Ultimately, I secured publication with Samhain Publishing, and it will be a Summer 2007 release.
In total, I’ve queried 4 novels over the last 6 years and received all kinds of feedback along the way. Now, I’m sharing with you the tips I’ve found most helpful:
1. You are writing a business letter, or a business email, depending on the agent’s preference, so follow the standard format. Contact info, paragraphing, spacing, closing, should all be appropriate and correct.
2. Open your query letter with straightforward information. Some people suggest a “hook” in the first paragraph–just don’t make it too long! I’d also suggest including the title of your work, the genre, the word count, and why you’re contacting the agent (reference, response to conference pitch, found the agent on Agentquery.com, etc).
3. The middle paragraph(s) should include a general description of your work, including the main characters and their struggle/conflict. What is their central goal? What is the overall theme of the story? How is this work both similar to, and different from, other works on the shelves today? What will make this attractive to the target audience? Who is the target audience?
4. Include some brief biographical information about yourself. This means any education/experience with writing and any publishing history or contest wins you might have. It doesn’t mean a long-winded description of how your great-aunt loves your work or how your three cats keep you company when you write in the wee hours of the morning. If you don’t have any publications to your name, or specific background that relates to your genre or topic, then don’t put anything at all. A simple statement such as “The Mystery of Seven Slippery Sisters” is my first complete novel is fine.
5. Close with an offer to send more material, if you haven’t included any in the first mailing. Make sure to indicate that the work is complete (and it should be, if you’re querying agents).
6. Proofread twenty times. At least. Then give it to five other people and ask them to proofread it. By the way, this includes confirming the spelling of the agent’s name. Don’t rely on one website or source for this; I’d check at least 2 different places.
7. Open your letter/email with Dear First Name Last Name of agent. “Dear Agent,” “To Whom It May Concern,” and “Dear Sir or Madam” are too generic and suggest that you didn’t do your homework. You need to target a specific individual, and I recommend using the person’s full name rather than Mr./Ms./Mrs. to avoid any possible gender screw-ups. Ashley Grayson, for example, is a man. Wonder how many query letters he receives addressed “Dear Ms. Grayson…”??
8. Make sure to follow the agent’s guidelines when submitting material. Some will ask for a query letter only. Some accept emails only. Others want the first three chapters. Include a SASE for snail mail responses. Tell them they may recycle the partial/full manuscript unless you want to pay the return postage to get it back.
9. Make a generous list of agents to target. Many people have an “A,” “B,” and “C” list of their top choices, and they work their way down. Unless the agent says “No multiple submissions,” I recommend sending your query letter to multiple agents each day/week/month, according to your timeline. The query process can take a long time, and there’s no need for you to wait for a reply from each single agent before you send out another query.
10. Your query letter should be no longer than 1 page (or its equivalent, for an email). Really, agents slog through sometimes hundreds of queries each day. Get to the point, and grab their attention. Period.

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